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    80 questions to ask for a cloud vendor assessment [Updated]

    Cloud computing remains highly sought after by companies aiming to leverage scalable resources, efficient IT operations, and access to enterprise-style software tools without the need for a large network infrastructure.

    Amid the continued buzz surrounding Software as a Service (SaaS) and cloud computing, businesses often make mistakes when selecting a cloud vendor due to inflated expectations, misunderstandings, and potential disillusionment. Each cloud provider offers unique capabilities tailored to specific needs.

    This updated post presents critical questions for a comprehensive Cloud Vendor Assessment. These questions will help you evaluate and choose the best cloud vendor for your business, both functionally and economically.

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    Cloud Vendor Assessment – 80 Questions

    Engagement

    • How long have you been in the market?
    • What industry is the solution designed for?
    • Are there current issues of concern, e.g., negative media/press, data breaches, etc.?
    • Do you have any examples of software customers successfully using the solution?
    • How is your solution superior, both functionally and economically, to other available solutions?
    • Can you provide at least three blind references?
    • Can you demonstrate similar deployments to the ones we are planning?
    • Can you show us relevant examples of functional proof points and ROI?
    • How have other customers used your solution to solve similar business challenges?
    • How do you engage with your customers for feedback and improvements?

    Deployment/Service

    • Do you run a pilot program and test the concept before making a substantial investment?
    • Is it possible to configure your solution to fit my requirements without writing code?
    • Do you have service-level agreements (SLAs)?
    • How is your availability SLA superior to your competitors?
    • Do you establish SLAs with real penalties for failure?
    • Can I add and remove services as needed?
    • Do you use a third party to provide the required services?
    • What happens to our data when the service is terminated?
    • Can your solution be integrated with our existing systems?
    • How scalable is your solution in terms of handling increased workloads?

    Security / Audit

    • Do you perform regular vulnerability assessments/penetration tests? When was the most recent assessment, and what risks were identified?
    • Do we have the right to audit the cloud provider?
    • Where are your data centers located, and how are they secured?
    • Are there controls to ensure that data can only be entered and changed by authorized personnel?
    • Is privileged access restricted?
    • Is the system secured by unique IDs and passwords?
    • Do you use encryption to protect data and virtual machine images during data movement across and between networks and hypervisor instances?
    • Can you list your current security features? Are they supported by an independent information security management certification (e.g., ISO/IEC 27001)?
    • Do your logging and monitoring framework allow isolation of an incident to specific tenants?
    • Who has access to these logs, and how long are logs maintained?
    • Is a third-party involved in the integration process?
    • How do you handle data privacy regulations (e.g., GDPR, CCPA)?
    • What are your protocols for dealing with a data breach?

    Disaster, Recovery, and Compliance

    • Do you have an effective and comprehensive disaster recovery plan?
    • Is the proposed architecture sufficiently diversified to mitigate risk?
    • Does your solution meet critical security and compliance requirements?
    • What are the capabilities and policies for protecting our data (both physically and procedurally)?
    • Do you meet general and industry-specific security and compliance standards, such as PCI-DSS or NIST?
    • Does your cloud solution comply with the Statement on Standards for Attestation Engagements No. 18 (SSAE 18), HIPAA, or FedRAMP?
    • Do you have cyber risk insurance?
    • Do you have an audit trail for critical data and activities?
    • Can the audit trail be reviewed for irregularities?
    • What are the procedures in place to ensure business continuity and disaster recovery?
    • Have these procedures been tested?
    • Do you perform backups? How often?
    • How often do service outages occur, and how long do they last?
    • Do you have a guaranteed uptime?
    • How do you ensure the resilience of your application?
    • Are data backups stored on-site or off-site?
    • How do you handle compliance with emerging regulations?

    Support

    • Do you monitor service continuity with upstream providers in the event of provider failure?
    • Do you have a downtime plan (e.g., service upgrade, patch, etc.)?
    • How is your support team structured and incentivized?
    • Do you have quality measurement programs?
    • What is your emergency response process?
    • What is your post-emergency response process for root cause analysis?
    • Can you show us your reporting mechanism for security and other incidents?
    • What are your customer support response times for different severity levels?
    • Do you provide dedicated account managers?
    • How do you handle customer feedback and complaints?

    Pricing

    • Do you offer price protection and contractual flexibility?
    • Do you provide a standard annual termination for convenience?
    • Do you allow for annual usage-level alignment (up or down) based on business needs, and can I apply monthly “rollover” usage to address seasonal peaks?
    • Do you provide long-term price protection?
    • Do you offer a single bill for all services?
    • Are there any hidden fees or charges?
    • What is your policy for pricing changes over time?
    • Do you offer volume discounts or incentives for longer-term contracts?
    • How do you handle billing disputes?
    • Can you provide a detailed breakdown of costs for transparency?

    These questions will help you thoroughly assess cloud vendors to ensure you choose a partner that meets your technical, security, compliance, and financial needs, keeping in mind the latest industry standards and trends.

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